Australian ESO Proposal Statistics

Period101 (Apr - Sep 2018)102 (Oct 2018 - Mar 2019)103 (Apr - Sep 2019)104 (Oct 2019 - Mar 2020)105 (Apr - Sep 2020)106 (Oct 2020 - Mar 2021)108 (Oct 2021 - Mar 2022) [6]
No. of Australian-led proposals55434434495838
Fraction of all ESO proposals6.1%4.7%4.8%3.7%5.8%5.4%4.0%
No. of runs requested [1]79727143717458
No. of Large Programmes requested [2]1222N/A12
Service Mode hours requested90079313251277108214621163
Visitor Mode hours requested4265842971609718885
VLT/I hours requested113692112961251111611901064
VLT oversubscription [3]3.14.33.232.3~2.8~3.3
Top 3 requested instruments (Runs, requested, Hrs, requested)FLAMES (23, 361); MUSE (11, 173); X-shooter (11, 157)HARPS (13, 432); FLAMES (18, 290); MUSE (11, 192)MUSE (12, 475); FLAMES (19, 303); X-shooter (10, 187)MUSE (15, 810); X-shooter (10, 124); UVES/FLAMES (3, 96 each)UVES (11, 325); MUSE (16, 222); X-shooter (10, 212)MUSE (22, 537); X-shooter (8, 166); UVES (7, 116)X-shooter (8, 313); MUSE (12, 272); UVES (7, 174)
SM Runs allocated20161311221421
VM Runs allocated7343010
Total VLT/I time allocated348.5 hrs304 hrs144 hrs330 hrs493 hrs92 hrs [5]294 hrs
Australian share of VLT/I time [4]7.5%7.2%3.2%7.0%10.4%~2.1% [5]8.4%

Notes to Table:

[1] A single proposal can request more than 1 run, e.g. 3 different instruments on 2 different telescopes = 3 runs.

[2] A Large Programme is one requiring a minimum of 100 hours of ESO telescope time, spread over 1 to 4 Periods. From Period 104 onwards, Large Programmes may only be submitted in even-numbered Periods.

[3] Since Australia has no set share of VLT time, the actual oversubscription is only known after the OPC has met.

[4] Fraction of all OPC-allocatable time on the 4 UTs (including VLTI time) allocated to Australian-led programmes, relative to the time allocated to ESO members states + Australia only. These fractions are calculated by the OPO in Dec each year for the 2 most recently completed Periods. For comparison Australia’s Net National Income is ~7.5% of the total for all ESO member states + Australia.

[5] New programs only; does not include the 114 hr of Australian Priority A programs from P105 carried over into P106 due to COVID shutdown, as well as the remaining 224 hrs of the MAGPI Large Program allocation from P104.

[6] The Period 107 Call for Proposals was canceled due to COVID-19 causing nearly all observing time in Period 105 to be lost.

ESO & AAL data collection and privacy notice

ESO supplies AAL with telescope/instrument demand and time allocation data relating to Australian astronomers only to furnish the above statistics. Australian ESO applicant data is used only for statistical purposes, and will only be published or made available to other third parties such as AAL member institutions, in aggregated and anonymised form. Any user who wishes that their data not be used for such purposes is encouraged to contact us.

Here we summarise ESO’s data collection and use advice provided to users of its website. It is current as at 25 August 2021. Users should refer to the ESO website for subsequent updates to ESO’s data and privacy policy and user advice. ESO asks for user data for a range of purposes such as subscribing to ESO’s newsletters, publications and event announcements, for recruitment purposes, conference registrations, scientific collaborations; scientific user services (for example applying for time on ESO telescopes); or to process user requests and enquiries, or to interact with ESO via email for scientific, organisational or other purposes.

ESO is an international research organisation established by treaty. This gives it various privileges and immunities that exempt it from the application of national laws. This includes privacy laws (European Union General Data Protection Regulation).

ESO’s website contains the following privacy statements:

  • ESO User Portal Personal Data Protection Notice
  • Terms and Conditions of ESO Website
  • User Portal Account Registration
  • ESO General Privacy Policy

ESO User Portal Personal Data Protection Notice

The ESO User Portal Personal Data Protection Notice reflects that ESO will follow the principles of the EU GDPR as a good corporate citizen, rather than being required to by law:

ESO, within the implementation of its mission that is decided by its member states, is committed to the protection of personal data of the users. As ESO’s privileges and immunities include the inviolability of its premises and archives, personal data protection at/by ESO, including the rights of data subjects, follows some specific rules that are explained below.

Submitting data to ESO via the User Portal is voluntary. By doing so, users grant ESO the permission to use the data for the intended purpose. It is noted that not providing certain data may result in ESO’s inability to provide the information or service requested by the user.

Data on gender shall be used for monitoring and maintaining the gender statistics of the User Portal processes, and it shall have no other use. Data on the year of Ph.D. shall only be used for statistical purposes, and shall have no other use. The ORCID is used for the sole purpose of improving the accuracy of ESO’s Telescope Bibliography (telbib) with regard to identifying papers that use archival data (see the telbib workflow), and it shall have no other use. ESO is not using any personal data from the ORCID database, and ESO will not cross-match any of the data in the User Portal with data in the ORCID database.

Within the limitations arising from ESO’s privileges and immunities, users may ask ESO whether it is keeping personal data about them, and request to receive a copy of that personal data, free of charge by sending an email to [email protected]. As a safeguard against abuse, ESO will ask the user to provide a proof of identity before providing the user with any personal data. If the user is not able to provide a proof of identity, ESO reserves the right to refuse to send the personal data.

Users may request at any time that ESO corrects the personal data in its record regarding the user by sending an email to [email protected]

Users may at any time unsubscribe from any newsletters and publications from ESO, by using the link provided at the bottom of the newsletter or by sending an email to [email protected] containing the word “unsubscribe” in the subject line, or within their User Portal account. When you unsubscribe, your data will not be used for the purpose of the newsletter.

ESO has implemented appropriate technical and organisational measures to ensure a level of security which we deem appropriate, taking into account the categories of data we collect and the way we process it. ESO assumes no responsibility for the security of the personal data provided.

Terms and Conditions of ESO Website

The Terms and Conditions for web pages under eso.org/public reiterate the same principles, illustrating how they might apply to various types of information accessed through ESO’s website, see extracts below:

Personal Data Protection Notice
ESO, within the implementation of its mission that is decided by its member states, is committed to the protection of personal data of the users of its website. As ESO’s privileges and immunities include the inviolability of its premises and archives, personal data protection at/by ESO, including the rights of data subjects, follows some specific rules that are explained below.

The data that users provide on the website will be used only for the purposes established here or provided on the specific notices of the sub-sites of the website. ESO will not collect data for commercial purposes.

Submitting data to ESO via the website is voluntary. By doing so, users grant ESO the permission to use the data for the intended purpose. It is noted that not providing certain data may result in ESO’s inability to provide the information or service requested by the user.

Personal data collected
Users may provide their personal data via the website to subscribe to ESO’s newsletters, publications and event announcements, for recruitment purposes, conference registrations, scientific collaborations; scientific user services; or to process user requests and enquiries, or to interact with ESO via email for scientific, organisational or other purposes. ESO will only use these personal data to provide the requested service, respond to user requests and enquiries, and will treat the data confidentially.

If you choose to view or download images or videos that are made available on the ESO website, your IP address, the type of browser and the operating system, the date and time of access to the requested file, and the URL of the referring page will be disclosed to CDN77, a company located in the Czech Republic, which provides the network to deliver these images and videos.

ESO will hold your personal data for as long as it is considered necessary for the relevant purpose(s) for which the user provided the data.

User Portal Account Registration

When users registers for a User Portal account, they are asked to provide:

  • A username and password of their choosing
  • E-mail address
  • Title, first name, last name
  • Country of host organisation
  • Professional status
  • Whether they wish to be on an ESO proposal, and thereby may be asked to help referee proposals, in which case they also need to provide:
    • Name of host institution
    • Gender (Female/Male/Non-binary/Do not wish to say)
    • Year of PhD
    • ORCID (a unique identifier code that helps associate papers with authors)
    • Areas of expertise

ESO’s general privacy policy

ESO’s general privacy policy states:

“There are various facilities accessible to the users on the ESO’s web pages. Some of these include forms where the user is requested to fill in some data or information on themselves (e.g. their e-mail address or name). In addition, our information services (www, ftp, mail/majordomo servers etc.) keep logs of certain information. ESO’s privacy policy can be stated simply:

We will not collect any personal information about you when you access our network services unless you choose to provide that information to us.

General
Information which the ESO maintains about our user community, such as e-mail addresses of observers and of mailing-list subscribers, is normally available only for internal access. Please note, however, that the archives of some e-mail discussion groups hosted by ESO are, by request of the group involved, publicly accessible. By posting to these discussion groups, you may therefore make public the e-mail address from which you posted.

E-mail addresses and other information obtained through any of the means below will NOT be sold or released to any third party, without prior written or authenticated e-mail consent from the owner of the information.”